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Costa Mesa Pony Baseball

Costa Mesa Pony Baseball

Return to Play Plan

Return to Play Plan

Costa Mesa Pony Baseball
COVID-19 Return to Play Plan
Updated January 2021


Mission Statement and League Philosophy:
Costa Mesa Pony Baseball is a non-profit organization benefiting the local youth within NMUSD and our surrounding communities. Our program is made up of volunteers who put in many hours of personal time and strive to create a positive youth baseball experience. Values of teamwork, good sportsmanship and fair play are important character traits we want our kids to learn. We also encourage our kids to be productive members of their communities. The COVID-19 pandemic has caused an unexpected shift in how we live our everyday lives in all aspects, including youth sports. The health and safety of every participant has always been the highest priority for Costa Mesa Pony and will continue to be.

We hereby submit the following plan and guidelines to City of Costa Mesa Parks and Community Services Department for review and approval. This plan is also meant to comply with NMUSD and specific sections are modified accordingly.

Return to Play Risk Assessment:
Costa Mesa Pony Baseball understands there are state and local guidelines. We plan to adhere to and monitor all activities accordingly. We also understand that ultimately it is the individual choice of every family to decide to participate. Each parent or guardian will be asked to sign a hold harmless waiver, similar to what is required at registration but updated with COVID-19 related language and include a list of known COVID-19 symptoms (See Attached Sample).

Adherence to Guidelines / Acknowledge Permitted and Prohibited Activities:
The following guidelines are modeled after “COVID-19” Return to Play Requirements” document issued by City of Costa Mesa Parks and Community Services Department as well as NMUSD Staff and last updated on 9/08/2020.
• Permitted activities include: Training, conditioning and physical education
• Prohibited activities include: Contact drills, competition and tournaments
• Parents/guardians of minor participants, league administrators, coaches, trainers and parent volunteers will receive a copy of the approved league Return to Play Plan and sign a form agreeing to follow all terms and conditions herein (See Attached Sample)
• Strict adherence to this plan will be required and any individual(s) not following these guidelines will be dismissed from participation
• Should there be additional waves, all activities can be easily canceled, modified with less participants, extend time between starts or permitted facilities can be locked
• Prior to the start of each activity, verbal reminders will be given to all participants regarding behaviors that reduce the spread of COVID-19
(i.e. maintain 6ft distances, minimize touching surfaces, etc…)

Plan for Healthy Environment / Avoid Equipment Sharing:
A copy of This approved Return to Play Plan will also be emailed to every parent or guardian and will include Health Agency Resources Link shown at the end of this document
• Face Coverings – Participants in youth and adults sports should wear face coverings at all times, even with heavy exertion (as tolerated)
• Equipment sharing is permitted. Shared equipment should be cleaned and disinfected before use by another person, group, or team in order to reduce the risk of COVID-19 spread
• When equipment is shared during an activity, participants will perform hand hygiene (wash hands with soap and water or use an alcohol-based hand sanitizer) before play, during breaks, at half time, and after the conclusion of the activity. If balls or other objects or equipment are touched by multiple players and used during practice and play, the above hand hygiene practices will be followed
• Drink bottles will not be shared, and other personal items and equipment will not be shared
• Hand sanitizer will be provided at each facility for all participants at each permitted field
• Disinfectant spray will be available at each facility to wipe down any surface observed to be touched and any equipment should it be deemed necessary
• “Pods” or cohorts on permitted City facilities will be no more than 16 participants in a “Zone”, 2 trainers/coaches and 14 participants
• NMUSD Facilities will have 2 trainers/coaches and 10 participants
• All stations will be set up ahead of time with cones identifying where each participant will stand and remain no less than 6ft from other participants
• “Pods” or cohorts will enter from opposite dugouts when possible or subsequent “Pods” or cohorts will wait until “Pod” or cohort ahead have taken their place in their “Zone”
• There will be no less than 15min between starts to allow time for necessary disinfecting, cleaning and/or set up for next activity
• Volunteer training will be ongoing and league will provide any updated resources, guidelines, etc…as state and local agencies update and/or issue them

Onsite Screening Protocol:
Costa Mesa Pony Baseball will require our program volunteers, coaches, trainers and participants to follow state and local guidance of physical distancing and safety protocols for small and stable “Pods” or cohorts without spectators. The following protocols will be implemented to protect players, families and the community, and slow the spread of COVID-19. A league representative, Coach, Trainer or Volunteer will be assigned a facility and will be responsible to ensure all participants have been approved to enter the permitted facility and monitor activities:
• Use a contactless thermometer to check all participant’s temperature to be less than 100.4
• That all participants must be wearing a face covering upon arrival (Face covering may be removed when activities begin)
• Verify participants have signed required waivers or sign prior to entering permitted facility
• Ensure no physical touching and 6ft separation at all times by all participants
• “Pods” or cohorts of 12 at NMUSD facilities (2 Coaches and 10 Participants)
• “Pods” or cohorts of 16 at City facilities (2 Coaches and 14 Participants)
• “Pods” or cohorts will not intermingle and participants will not move between “pods”. All “Pods” or cohorts will remain in their Zone until activity is complete and/or “pods” or cohorts rotate Zones
• All City permitted fields will have TWO Zones (Outfield and Infield) and each “pod” or cohort assigned to a zone must remain together in their zone. “pods” or cohorts may switch zones to vary the drills or training but must do so in an organized manner keeping no less than 6ft separation from each other and the other “pod”.
• Only one “pod” or cohort at a time is allowed on NMUSD permitted facilities
• All activities will be skill-based training and drills with participants separated no less than 6ft apart. Coaches, trainers and volunteers will wear face coverings at all times
• If subsequent “pods” or cohorts are scheduled, they cannot gather outside of a field and must wait in parking lot or area designated by their coach until they are permitted to approach the field and be checked in by onsite league representative

Arrival, Departure and Procedures:
Participants will be screened daily upon arrival (health survey and temperature). Organizations are required to maintain a record of daily screenings. After a temperature check, youth participants/coaches are to wash their hands and/or use hand sanitizer.
• Youth participants with a temperature of less than 100.40, and no other COVID-19 symptoms will be given a sticker with the date indicating their clearance to participate.
• Youth participants with a temperature of 100.40 or higher or symptoms of COVID-19 will be sent home and will not be allowed to participate for 14 days or until clearance from a medical doctor is received. The youth participant will not be allowed on a permitted facility.
• Only participants, coaches, trainers or volunteers are allowed on a permitted facility and all parents/guardians must remain inside their vehicles while dropping off and picking participants. Early drop-off will not be permitted.
• Participants coaches, trainers or volunteers will wear face coverings at all times. Youth participants will be allowed to remove their face coverings (maintaining six-foot distancing) during active play.
• Participants may play catch with a single baseball only in pairs and only with each other and will wear face coverings during catch play. Although not practical, coaches, trainers and participants will be encouraged to wear some type of flexible glove on throwing hand, in order to minimize skin contact with baseballs and other equipment
• Baseballs that have been touched without hand coverings will be set aside after each drill to be sanitized prior to reuse

Safety Protocols:
• League will ensure that all coaches, trainers and volunteers are educated on appropriate cleaning and disinfection, hand hygiene and respiratory etiquette per CDC guidelines. A link to the Centers for Disease Control can be found below
• League will require all parents/guardians and youth participants to sign a document agreeing to abide by the organization’s “return to play” plan and physical distancing requirements and a waiver acknowledging that understand the symptoms of COVID-19 and the risks of participation, PRIOR to participation.
• Youth participants should provide and use their own personal hand sanitizer before and after each session and during water breaks.
• Youth participants will handle and care for their own equipment.
• Players and coaches should bring their own seating and avoid using benches. If benches are to be used, coaches will clean before and after usage.

HEALTH AGENCY RESOURCES
• Centers for Disease Control
https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/youth-sports.html
• California Department of Public Health
https://covid19.ca.gov/pdf/guidance-daycamps.pdf
• Orange County Healthcare Agency
https://occovid19.ochealthinfo.com/article/oc-health-officers-orders-recommendations

Communication Plan:
League will provide league administration cell phone numbers and email addresses to all coaches, trainers and volunteers in order to ensure real time updates are received from each permitted facility.
• Should a COVID-19 related concern arise, the protocol will be a group SMS (Text Message) sent to league administrators by the individual assigned to monitor the permitted facility. A league administrator will document the issue and report to appropriate City staff via email.
• League President Jack Morales will be the responsible for the Return to Play Plan and will coordinate with City staff any modifications and/or enhancements that may be needed.
• Record keeping of each participant, coach, trainer and volunteer will include signed documents by parents/guardians, coaches, and youth participants agreeing to have read and to abide by the “return to play” plan and physical distancing requirements.
• Any participant, coach, trainer or volunteer found to be out of compliance with Costa Mesa Pony Baseball’s Return To Play Plan will be given a verbal warning. A second violation will be written up and a third violation will result in removal from the program for the remainder
of the season.

Closing Statements:
Costa Mesa Pony Baseball is committed to abiding by all state and local guidelines and especially the “COVID-19” Return to Play Requirements” document issued by City of Costa Mesa Parks and Community Services Department. We are pleased to submit this league Return To Play Plan and look forward to its approval and continue serving the youth of our community.

Sincerely,

The Costa Mesa Pony Board



RELEASE OF LIABILITY FOR MINOR PARTICIPANTS


READ BEFORE SIGNING
IN CONSIDERATION OF my child/ward being allowed to participate in any way in Costa Mesa Pony Baseball
related events, camps, clinics, practices, games and other activities, the undersigned acknowledges, appreciates,
and agrees that:

The risks of injury and illness (ex: communicable diseases such as MRSA, influenza, and COVID-19) to myself
from the activities involved in these programs are significant, including the potential for permanent disability and
death, and while particular rules, equipment, and personal discipline may reduce these risks, the risks of serious
injury and illness do exist; I understand COVID-19 symptoms may appear 2-14 days after exposure to the virus and
may include (But not limited to) fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or
body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting,
diarrhea (Source: https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html); and,

1. FOR MYSELF, SPOUSE, AND CHILD, I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE CARELESSNESS OF THE RELEASES or others, and assume full responsibility for my child’s participation; and,

2. I willingly agree to comply with the program’s stated and customary terms and conditions for participation. If I observe any unusual significant concern in my child’s readiness for participation and/or in the program itself, I will remove my child from the participation and bring such attention of
the nearest official immediately; and,

3. I myself, my spouse, my child, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS Costa Mesa Pony Baseball and its Partners, Pony Baseball, Inc. the City of Costa Mesa and its Officials, Newport-Mesa Unified School
District; its directors, officers, officials, agents, employees, volunteers, other participants, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises used to conduct the event (“Releasees”), WITH RESPECT TO ANY AND ALL INJURY, ILLNESS, DISABILITY,
DEATH, or loss or damage to person or property incident to my child’s involvement or participation in these programs, WHETHER ARISING FROM THE CARELESSNESS OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law.

4. I, for myself, my spouse, my child, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY INDEMNIFY AND HOLD HARMLESS all the above Releasees from any and all liabilities incident to my involvement or participation in these programs, EVEN IF ARISING
FROM THEIR CARELESSNESS, to the fullest extent permitted by law.

5. I, the parent/guardian, assert that I have explained to my child/ward: the risks of the activity, his/her responsibilities for adhering to the rules and regulations, and that my child/ward understands this agreement. We have also received a copy of Costa Mesa Pony Baseball’s “Return to Play Plan” and
hereby agree to strictly adhere to and follow the guidelines and instructions as set forth therein. 

I, FOR MYSELF, MY SPOUSE, AND CHILD/WARD, HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT WE HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.

Name of Child/Ward:________________________________________________________________________

Name of Parent/Guardian:____________________________________________________________________

Parent/Guardian Signature: ___________________________________________________________________

Date Signed:_______________________________________________________________________________



RELEASE OF LIABILITY FOR COACH, INSTRUCTOR, TRAINER OR VOLUNTEER


READ BEFORE SIGNING
IN CONSIDERATION OF my participation in any way in Costa Mesa Pony Baseball related events, camps, clinics, practices, games and other activities, the undersigned acknowledges, appreciates, and agrees that:

The risks of injury and illness (ex: communicable diseases such as MRSA, influenza, and COVID-19) to myself from the activities involved in these programs are significant, including the potential for permanent disability and death, and while particular rules, equipment, and personal discipline may reduce these risks, the risks of serious injury and illness do exist; I understand COVID-19 symptoms may appear 2-14 days after exposure to the virus and may include (But not limited to) fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea (Source: https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html); and,

1. FOR MYSELF, I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE CARELESSNESS OF THE RELEASES or others, and assume full responsibility for my participation; and,

2. I willingly agree to comply with the program’s stated and customary terms and conditions for participation. If I observe any unusual significant concern in my readiness for participation and/or in the program itself, I will remove myself from the participation and bring such attention of the nearest official immediately; and,

3. I myself, and my family, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS Costa Mesa Pony Baseball and its Partners, Pony Baseball, Inc. the City of Costa Mesa and its Officials, Newport-Mesa Unified School District; its directors, officers, officials, agents, employees, volunteers, other participants, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises used to conduct the event (“Releasees”), WITH RESPECT TO ANY AND ALL INJURY, ILLNESS, DISABILITY, DEATH, or loss
or damage to person or property incident to my involvement or participation in these programs, WHETHER ARISING FROM THE CARELESSNESS OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law.

4. I, for myself, my family, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY INDEMNIFY AND HOLD HARMLESS all the above Releasees from any and all liabilities incident to my involvement or participation in these programs, EVEN IF ARISING FROM THEIR CARELESSNESS, to the fullest extent permitted by law.

5. I hereby acknowledge and understand the risks of the activity and have a responsibility for adhering to the rules and regulations of this agreement. I have also received a copy of Costa Mesa Pony Baseball’s “Return to Play Plan” and hereby agree to strictly adhere to and follow the guidelines and instructions as set forth therein.

I, FOR MYSELF, MY FAMILY, HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT WE HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.

Name of Coach, Instructor, Trainer or Volunteer:_____________________________________________________

Signature:_________________________________________ Date Signed:_______________________________

Contact

Costa Mesa Pony Baseball
2973 Harbor Blvd #791 
Costa Mesa, California 92626

Phone: 949-678-6073
Email: [email protected]

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